Registration
We urge interested participants to PRE-REGISTER (sign up) for the meeting as early as possible, for planning PICES events more efficiently.
Pre-registration is important as it will add your record to our database (for Book of Abstracts, Name Tags, etc.)
Pre-registration does not require an immediate payment; however, to take advantage of the Early Registration Fee you must pay before the deadline (see the table below). Registration is not considered complete until the registration fee is received.
The Registration Fee applies to the Meeting sessions and workshops.
In order to take advantage of the early registration fee rate, payment must be made before the
end of the Early Registration period.
Registrant Types:
These are the Registrant Types to select from during your on-line meeting registration process:
-
Regular Participant
- an in-person Meeting participant (workshop, session, PICES Members Business Meeting) for 1+ days, with or without presentation (contributed talk/poster);
- virtual (absentee) presenter with a contributed talk/poster;
-
a Local Organizing Committee (LOC) member.
-
Officially Invited Speaker
A speaker invited by the Session/Workshop convenors to give a talk, with a guaranteed allocated time slot. This should not be confused with a contributed speaker, whose presentation undergoes selection and approval after all abstracts are submitted. Example: PICES-2024 Officially Invited speakers
All Officially Invited Speakers will be listed on the Program page.
-
Convenor (Session/Workshop)
A Convenor is a session and/or a workshop chair. All Convenors are listed on the Program page. If a Convenor is also a contributed talk presenter, they should still select a "Convernor" Registrant Type.
-
Convenor AND Officially Invited Speaker
A participant who combines both roles (2) and (3) - see above.
-
Observing Organization
An Organization representative officially invited by PICES or delegated by their Organization to observe PICES meeting. (Observers are strongly encouraged to bring the Posters about their Organizations or give short presentations during the PICES Business Meetings).
-
PICES Governing Council or F&A Member
-
Volunteer
Must be Officially Approved by the hosting Local Organizing Committee (LOC).
-
Guest
Guest is a person accompanying a meeting participant, such as spouses and children over 18; guest cannot attend the sessions or workshops, but can attend the coffee breaks, reception(s) and other public events.
Registration Fee Types:
[2024 Governing Council decision about registration fees for PICES-2025]| Registration Fee Type |
Early
Registration Fee until June 15 (*) |
Full
Registration Fee from June 16 |
| Regular FULL Participant fee | CAD $ 350 | CAD $ 450 |
| Student (Community College, Undergraduate, Master's, or PhD) fee (1) | CAD $ 50 |
|
| Convenor/ Officially Invited Speaker/ Observing Organization/ LOC (Local Organizing Committee) fee | CAD $ 350 |
|
| PICES Governing Council or F&A Member fee | FREE |
|
| Absentee Presenter fee (2) | CAD $ 75 |
|
| Absentee Student Presenter fee (2) | FREE |
|
| Guest fee (3) | CAD $ 50 |
|
| Volunteer (Approved) fee | FREE |
|
(*) until midnight Victoria, BC, Canada time
- Photocopy of a valid student ID card is required. Please FAX the copy to 1 (250) 363-6827 or e-mail it to Susan Hannah when you pay.
- "Absentee Presenter" is a special case - must provide a reason for absence and obtain permission from PICES Secretariat. PICES Secretariat
- Enables accompanying persons of participants to attend all public social events. Guests cannot register themselves. A meeting participant registers and pays for their guest(s) a Guest Registration fee
Payment Methods:
Credit Card
- PayPal: Access through on-line pre/registration area. Automatic payment processing. Receipt will be e-mailed to you instantly. If you have "Payment Problem", please contact Saeseul Kim.
- PICES: Fax Payment Form 1 (250) 363-6827 or email it to Saeseul Kim (pdf form can be downloaded from on-line pre/registration area). Manual payment processing. Request Receipt from Saeseul Kim.
- All credit card transactions are done in Canadian dollars.
Cheques and Bank Drafts (USD or CAD)
-
Mail them to PICES Secretariat:
North Pacific Marine Science Organization (PICES)
c/o Institute of Ocean Sciences
P.O. Box 6000 (mailing address)
9860 West Saanich Road (courier/institute address)
Sidney, British Columbia
Canada V8L 4B2
Cash on-site (USD or CAD)
Refund Policy:
100% Refund will be given for all requests (Saeseul Kim) submitted more than 15 days prior to the opening ceremony day.
50% Refund will be given for all requests submitted less than 15 days prior to the opening ceremony day.
0% Refund will be given for all requests submitted on or after the opening ceremony day.
A non-refundable CAD $15 processing fee will be retained by PICES.
Contact:
Saeseul Kim
Administrative Officer
PICES Secretariat
Phone: 1-250-363-6878
Fax: 1-250-363-6827
E-mail: saeseul.kim@pices.int