ORAL PRESENTATIONS

1. In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the
   ALLOCATED TIME.
   
   
2. Plenary Speakers have been allocated 28-minute time slots. Plenary Presenters should plan for a 22-minute presentation followed by 5 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
3. Invited Speakers in each Topic Session have been allocated 30-minute and 15-minute time slots. Invited Presenters with a 30-minute time slot should plan for a 22-minute presentation followed by 7 minutes for questions, discussion and a 1-minute transition to the next presenter. Invited Presenters with a 15-minute time slot should plan for a 10-12-minute presentation followed by 2-4 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
4. Contributed Presentation Speakers in each Topic Session have been allocated 15-minute time slots. Presenters should plan for a 10-12-minute presentation followed by 2-4 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   
5. Session Convenors must ensure that the above time allocations are respected.
   
   
6. In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.
   
   
7. PRESENTATION FORMAT
   
   IN-PERSON presenters are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience.
   
   As this is a very tight event with regards to time between presenters, we only accept *.pptx or *.ppt files.
   Any other formats might or might not function, and there is no time for finding out why, thus leaving the presenter with no visual enhancement to the oral presentation.
   
   ON-LINE (remote) presenters are strongly encouraged to use the MP4 format (either HD (1280 x 720) or Full HD (1920 x 1080)) mainly because less can go wrong.
   
   The ON-LINE presenters can use standard .pptx, add recorded voice, animations, pointer movement, embed video etc. and then export the file to .MP4 format. The ON-LINE presenters can then check the .MP4 file to see if everything is as intended. Microsoft article can help to TURN YOUR PRESENTATION INTO A VIDEO.
   
   
8. FILE NAMING FORMAT
   
   1-DAY SESSION: SESSION-TIME-PresenterFamilyName.ppt
   Examples: 1-Day Sessions
   S1-0900-Smith.pptx
   2-DAY SESSION: SESSION-DAY-TIME-PresenterFamilyName.ppt
   Example: 2-Day Sessions
   S11-Day2-1345-Ditkovsky.ppt
   
   Please check the detailed schedules for your presentations' time slots.
   
   
9. WHERE, WHEN, AND HOW TO UPLOAD IN-PERSON and RECORDED PRESENTATIONS
   
   WORKSHOPS PRESENTATIONS
   
   Please upload your presentations directly on the laptops in your Workshops Rooms, on the day of the Workshops, 20-30 minutes before the workshops start.
   
   ALL PLENARY AND SESSIONS 1-19 PRESENTATIONS
   
   KeyNote, Plenary, Invited, and Contributed talks on-line and in-person presenters: UPLOAD YOUR TALKS DIRECTLY TO THE SYMPOSIUM ONE-DRIVE.
   There will be one folder for all files for all sessions. This is why it is very important to name your file following the FILE NAMING FORMAT (section 8).
   
   By April 3 you will receive emails from PICES Secretariat with a link to the webpage where you can upload your talks. If by April 3 you do not receive an email, please contact PICES Secretariat.
   
   ALL April 17 and April 18 presenters, UPLOAD files
   by 3:OO AM, April 14, Vancouver, BC, Canada Time or
   by noon, April 14, Bergen, Norway Time
   
   ALL April 19 presenters, UPLOAD files
   by 3:OO AM, April 18, Vancouver, BC, Canada Time or
   by noon, April 18, Bergen, Norway Time.
   
   ALL April 20 presenters, UPLOAD files
   by 3:OO AM, April 19, Vancouver, BC, Canada Time or
   by noon, April 19, Bergen, Norway Time.
   
   ALL April 21 presenters, UPLOAD files
   by 3:OO AM, April 20, Vancouver, BC, Canada Time or
   by noon, April 20, Bergen, Norway Time.
   
   
10. Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers.
    
    If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.
    
    
11. After the Symposium, PICES Secretariat will contact each presenter for permission to post their talks on the Symposium website (extra slides removed, file converted to pdf format). This is the same approach used for the ECCWO-4 Symposium in 2018.
    
    

POSTER PRESENTATIONS

INTERNET ACCESS