ORAL PRESENTATIONS

1. In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the
   ALLOCATED TIME.
   
   
2. Invited Speakers in each Topic Session have been allocated 20- or 40-minute slots.
   Invited Presenters with a 20-min time slot should plan for a 15-17-minute presentation followed by 2-4 minutes for questions/answers and a 1-minute transition .
   Invited Presenters with a 40-min time slot should plan for a 30-35-minute presentation followed by 4-9 minutes for questions, discussion and a 1-minute transition to the next presenter.
   
   All questions that did not fit the timeframe could be emailed directly to the speaker or asked through the Whova App. Access to the Whova App will be available for three months after the meeting ends.
   
   
3. Contributed Presentation Speakers in each Topic Session have been allocated 20-minute time slots. Presenters should plan for a 15-17-minute presentation followed by 2-4 minutes for questions/answers and a 1-minute transition to the next presenter.
   
   All questions that did not fit the timeframe could be emailed directly to the speaker or asked through the Whova App. Access to the Whova App will be available for three months after the meeting ends.
   
   
4. Session Convenors must ensure that the above time allocations are respected.
   
   
5. In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.
   
   
6. PRESENTATION FORMAT
   
   Presenters are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience.
   
   As this is a very tight event with regards to time between presenters, we only accept *.pptx or *.ppt files.
   Any other formats might or might not function, and there is no time for finding out why, thus leaving the presenter with no visual enhancement to the oral presentation.
   
   
7. FILE NAMING FORMAT for ORAL PRESENTATIONS
   
   S#-PresenterFamilyName.pptx
   Example
   S1-Smith.pptx
   
   
8. WHERE, WHEN, AND HOW TO UPLOAD IN-PERSON and RECORDED PRESENTATIONS
   
   ALL SESSIONS PRESENTATIONS
   
   Invited, and Contributed: UPLOAD YOUR TALKS DIRECTLY TO THE MEETING ONE-DRIVE.
   There will be one folder for all files for all sessions. This is why it is very important to name your file following the FILE NAMING FORMAT above.
   
   By September 30 you will receive an email from PICES Secretariat with a link to where you can upload your talks. If by Sepember you do not receive an email, please contact PICES Secretariat.
   
   Upload your files (in-person presentations) at least 48 hours before your SESSION starts. This will give an AV team time to test your presentation. You can do multiple uploads. The system will add the version number to your file name. Please do not upload updated files after the uploading deadline (48 hours before the session starts). If you miss the deadline, we cannot not guarantee your updated presentation delivery to the presentation room. We will be running 3 parallel sessions every day.
   
   Upload your files (pre-recorded presentations) by October 15..
   
   
9. Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers.
   
   If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.
   
   
10. After the Meetings, PICES Secretariat will contact each presenter for permission to post their talks on the Meeting website (extra slides removed, file converted to pdf format).
    
    

INTERNET ACCESS